Zoho

Create an email for a new domain

1. Login to your zoho control panel.
2. Click Users > Add.
3. If License limit is reached, click Buy now.
4. Under Manage subscription, click Upgrade User / Addons.
5. Right next to Additional user select the number of users (eg. 1). The cost for each one is 13.5 per year.
6. Make the payment and go back to step 2.
7. Now it’s time to add the domain. Go to Domains.
8. Click Add new and enter your domain name(without www) eg.mydomain.com.
9. To prove the ownership, go to your hosting panel and add the TXT record that is give to you. Wait a little and click verify. You can also upload a file in your server (much easier to do).
10. After you verify the ownership, it’s time to create the new user.
11. Click Users > Add.
12. Give a name, the email you want to setup (you will see a dropdown with all your verified domains) and a password.

Migrating an email to zoho

1. Login to your zoho control panel.
2. Go to Mail Administration > Migration.
3. Click Add Migration.
4. Give a Name for your migration (for your own reference), eg. My test migration.
5. Set IMAP for your Migration Protocol.
6. Enter your Server Name (eg. mynameservers.com)
7. Select Allow migration to run until the storage is 95% full.
8. Click Add Migration.
9. Now click your migration name from step 4.
10. Click Add Accounts.
11. In Source User Name give your email.
12. In Source Password give password.
13. In Destination Email Address give your email again (usually the same as in step 11).
14. Click Add and Close.
15. Go to Mail Administration > Migration and click Start.
16. Wait until the process is complete.
17. When it is complete, login in to your zoho mail and check to see that your emails have been transfered.

Setup your IMAP account in your computer

1. First of all enable IMAP for your zoho email account. To do so, Login to your zoho control panel.
2. Go to Mail Administration > Mail Accounts.
3. Select your email account.
4. Set IMAP to ON.
5. Now it’s time to go to your system and setup your favorite IMAP client.

Configure MX records in your host

1. Go to Domains and click your domain.
2. Click Email Configuration.
3. Add the MX records in your server and click verify on zoho.
4. Do not forget to setup Remote mail exchanger for Email Routing in your server.

MX records can typically take 0 to 4 hours to resolve but are known to take as long as 8 hours to fully propagate.

Configure SPF records in your host

1. Go to Domains and click your domain.
2. Click Email Configuration.
3. Click SPF on the left.
4. Add the SPF record on your server.
5. Wait for approximately 30-40 minutes and click verify.

Setup your favorite IMAP client

Incoming Server Settings (Organization users with a domain-based email address,you@yourdomain.com):

Incoming Server Name: imappro.zoho.eu
Port: 993
Require SSL: Yes
Username: you@yourdomain.com

Outgoing Server Settings (Organization users with a domain-based email address, you@yourdomain.com):

Outgoing Server Name: smtppro.zoho.eu
Port: 465 with SSL or
Port: 587 with TLS
Require Authentication: Yes

How to upgrade a zoho user

1. Login to your zoho control panel.
2. Go to Users.
3. Select the desired user.
4. Click Storage tab.
5. Click Buy additional storage.
6. Click Upgrade User addons.
7. Select the desired Addon (eg. 25GB Addon).
8. Go back to your zoho control panel.
9. Go to Users.
10. Select the desired user.
11. Click Storage tab.
12. Select your Addon and click Update.