Use Google Mail Fetcher to receive mails from your server

Why Should I Use Fetch Mail Instead of an Email Forwarder?

Unfortunately, it is very common for mail forwarding to cause blacklisting with many large email providers. This most commonly occurs when large amounts of mail are forwarded and then marked as spam after it has been received in the end user’s inbox. This results in your server’s sending reputation being penalized since it was the last server to send the mail. Ultimately, your server will become blacklisted with the email provider and it will affect all of the users on the server.

A solution to this is to stop mail forwarding altogether. Using a mail fetcher, you can access mail in a remote system without having the mail routed through that system’s server. This way, you can mark a message as spam without it affecting your email server’s reputation.

If you want to forward your server email to a gmail account, always use the Google Mail Fetcher to avoid blacklisting.

About Google Mail Fetcher

Google Mail Fetcher is easy to set up and free to use. It uses POP3 to pull all the contents of an email box into Gmail and then parses the emails for spam. Mail Fetcher can download messages from up to five other email accounts, allowing you to centralize all your email in Gmail.

Once Mail Fetcher is set up, Google will check those accounts on a regular basis, and new mail will appear automatically in Gmail.

The email accounts from which you’d like to fetch mail must support POP access and, in the case of Gmail addresses, have POP access enabled.

How to Set Up Google Mail Fetcher

To set up Google Mail Fetcher for an email account:

1. Log into your Gmail account.
2. Click the gear icon in the upper right corner of the page and select Settings.
3. Click the Accounts and import tab and locate the Check mail from other accounts (using POP3) section.
4. Click Add a POP3 mail account you own.
5. Enter the full email address of the account from which you’d like mail fetched.
6. Click Next Step.
7. In the Username field, enter the full email address of the account from which you’d like mail fetched.
8. In the Password field, enter the password for the email address you provided.
9. In the POP Server field, enter your server, eg. mail.mywebsite.com.
10. Select Port 110 for a POP3 connection.
11. Tick only the Label incoming messages.
12. Click Add Account.
13. Tick “Yes, I want to be able to send email as …”
14. Click Next Step.
15. Click Next Step.
16. In the SMTP Server field, enter your server, eg. mail.mywebsite.com.
17. In the Username field, enter the full email address of the account from which you’d like mail fetched.
18. In the Password field, enter the password for the email address you provided.
19. Click Add Account.
20. Check your email (mail.mywebsite.com), and click the link on the verification email.
21. In Gmail again, click the gear icon in the upper right corner of the page and select Settings.
22. Click the Accounts and import tab.
23. In the Send mail as section, in the When replying to a message option, select the Reply from the same address to which the message was sent.
24. Now login to your webmail (through the cpanel), open the email and check all the folders (eg. sent, trash, etc.) If you want to move any of these email to your gmail, just move them to the inbox folder.

How to setup thunderbird with Google mail fetcher

After having done all the steps above, now it’s time to setup your thunderbird account. To do so:

1. Open Thunderbird and create a new account. Use your gmail’s credentials and set as IMAP.
2. Wait until the synchronizations ends.
3. Right click on your gmail account and press settings.
4. Change your email to your server’s email, eg. info@mysite.com